Working with documents is about collaborating on and creating the types of information resources that are required for the work to be completed. This is particularly important when working on projects that require a lot of moving parts like developing software. Documentation helps everyone remain on the same page, and also saves time trying to comprehend the instructions or processes that somebody else has already documented.
In general, the majority of documents, especially those made within organizations or other professional environments, follow certain guidelines and conventions during their creation. This creates a more transparent and consistent documentation workflow and ecosystem. Documents can be semistructured or unstructured. For example, a handwritten letter or note, or a tabular or list based form. In general, though documents generally contain an array of text as well as other data escape non-textual elements, such as images, tables, and graphs.
Good document collaboration typically involves grouping teams into groups with varying permissions and access to documentation, so that each group can concentrate on their own work without having to worry about accidentally modifying or overwriting the work of others. Version control is also important to ensure that older versions of documents. Lastly, it also includes the ability to allow both the synchronous and asynchronous communications within the document. By setting guidelines for this kind of document, you can give your employees the best chance to be successful in using the documents of your company.
