It’s essential to share files in a secure manner when dealing with sensitive information. Send only the information that they require. This reduces the possibility of your data being misused in the case of a leak or breach. Make sure that you use tools that block unauthorised editing of files. There are programs that encrypt files when you and a person are working on an Excel spreadsheet. This will stop accidental or malicious modifications, as well as ensuring that the accuracy of the numbers.
Another way to keep secure your data is to use a password, which acts as a gatekeeper that protects your data. You should also establish protocols to transfer files with security, such as Web communication protocols that work as police escorts along the data highway, allowing different systems and devices to communicate seamlessly over the Internet without being overwhelmed by viruses, malware, or other dangers.
You can also secure best practices and other sensitive information by watermarking them, that adds a layer of security and enables you to keep track of who’s using what. You can also add an expiration on download links and also remove access to files after a specified period of time. This will prevent employees who are not authorized from storing personal data for longer than it is needed. Once you’ve eliminated the need to keep a file you should create a rule that outlines to your team how to overwrite it a couple of times (like digital shredding or degaussing) to ensure that it won’t be to be resurrected in the future.
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