A virtual data room is a safe repository for sharing data with external parties. These parties typically conduct due diligence at significant business events, including mergers and acquisitions and capital raising. During these events sensitive information is shared as well as a vast quantity of documents.
The goals and needs of the business must be considered when selecting VDR features. The features offered will differ based on the stage of the company that is in the seed stage. Smaller companies are more focused on investor presentations, while companies at the growth stage place a greater focus on business models as well as market trends. However any data room must be able to provide a clear, concise narrative and ensure that all information is accurate and reliable.
To meet these requirements, the best data rooms have a range of document editing and viewing capabilities. These include secure PDF printing and download, editable docs such as ppts, and the capability to view documents in their original formats. In addition, granular permissions and robust tracking ensure that all parties have access to the information they require.
Other essential features of the data room include an extensive and flexible search engine, dynamic watermarking, and multilingual support. Dynamic watermarking is a way to add a personalized message, the recipient’s IP address, or email to documents. This prevents sharing without authorization. In addition the redaction tools can quickly black out images and text, preventing the accidental disclosure of personal information as well as crucial business data. Additionally, a data room will allow users to upload large quantities of documents and organize them logically into folders that correspond to a project’s structure.
http://psiphon.win/the-future-of-board-room-meetings-going-virtual/
