Board portals are hubs for meeting management that are safe. They allow board members to spend more time focused on governance, and less working on the details. A robust board portal eliminates the requirement to print and distribute physical materials for boards.
Ideally, the board’s papers are distributed two to three days prior to an event, so that directors can read the documents prior to the meeting. This allows the board to read and discuss each report in advance. It’s also the ideal time to ensure that all directors are aware of any changes made to the original report or any new information that may have been included in an update.
Boards have access to a complete set of tools that help them to effectively plan and conduct meetings, as well as share files, work with peers and committees, and record minutes after every meeting. Furthermore, they should be capable of providing their stakeholders with one source of truth for the most up-to-date, accurate and complete materials for boards.
To ensure the best results from your portal, work with a provider that is willing to communicate directly with your IT department and to consider the specific security requirements of your company. Make sure the application you choose is ISO 27001-compliant with encryption for transit and at rest and provides granular control of access and authentication. It should also offer 24/7 support from a dedicated team of experts. Verify that the supplier of your board portal regularly passes testing for penetration and external audits.
